Are You Keeping to the Inspection Intervals You Declared?
Many operators assume their inspection schedule is "roughly right", but DVSA enforcement doesn't work on rough estimates. If your declared intervals aren't being met, or if records are inconsistent, you could be flagged as non-compliant even if your vehicles are in top condition.
One operator recently asked us to review their compliance after being stopped at a roadside check. Their vehicles passed mechanically, but the inspection planner showed irregular gaps between safety inspections. The intervals weren't being followed consistently, and they couldn't explain the variances. This raised red flags for both the DVSA and the Office of the Traffic Commissioner.
According to the Guide to Maintaining Roadworthiness, operators must conduct safety inspections at a frequency appropriate to the vehicle's use and type. That frequency must be documented, adhered to, and auditable. For most fleets, this is every 4 to 13 weeks, but ultimately it's based on risk. The key is consistency and evidence.
To stay compliant:
- Clearly document your chosen inspection interval for each vehicle type
- Use a 12-month forward planner to schedule all inspections
- Log any changes in inspection dates — and record why (e.g. vehicle VOR)
- Ensure inspections never exceed your declared interval
- Keep PMI sheets, job cards, and rectification records securely stored and easily retrievable
At LDP, we help operators plan their inspection regimes in line with DVSA expectations and review maintenance evidence to ensure it's complete, accurate, and ready for audit.
Roadworthiness isn't just about keeping vehicles safe; it's about proving you're managing them correctly and consistently.
✅ Need help reviewing your inspection schedule or maintenance records?
Contact us for an independent health check or compliance audit.
