Intro:
Getting the dreaded DVSA audit letter can feel like being called to the headteacher’s office. But don’t panic — with the right preparation, you can turn a stressful inspection into a chance to show you’re running a top-tier transport operation.
Here’s your no-nonsense guide to preparing for a DVSA compliance audit in 2025.
✅ 1. Evidence Is Everything
Auditors want proof, not promises. Have the following to hand:
- PMI reports (15 months’ worth)
- Defect reporting records
- Proof of rectifications
- Driver licence checks
- Maintenance contracts
✅ 2. Digital Is Better
If you're still storing records in a van, it's time to modernise. Digital storage = faster access = smoother audit.
✅ 3. Be Ready to Show Your TM Involvement
How are they managing compliance? What checks do they do weekly? If you’re the TM – be ready to demonstrate.
✅ 4. Review Your Undertakings
Undertakings on your licence aren’t optional – they’re legally binding. Make sure you’re meeting every one.
✅ 5. Staff Training Log
Have a matrix that shows CPC hours, training topics, and dates. Bonus points if you can link it to actual performance improvements.
Let Us Help You Prepare
LDP Transport Consultancy offers mock audits, one-to-one support, and document reviews to make sure you pass with flying colours.
