Tachographs automatically record driving time, but they don’t log everything. If your drivers aren’t manually entering other work, rest, or periods of availability, you could be facing serious compliance gaps.
One operator we supported had strong systems in place for driver downloads, regular infringement analysis, yet their Working Time Directive records were incomplete. Why? Drivers weren’t properly recording their daily start and end periods. Some forgot to do manual entries after being off, while others didn’t know how to complete a manual entry. The result? Inaccurate working hours and a warning from the DVSA.
The law requires that all work-related activity, including “other work,” rest, and availability, be accounted for on the tachograph. If it’s not recorded automatically (e.g., during rest days or time away from the vehicle), drivers must manually enter it before driving again.
To stay compliant:
• Drivers must make manual entries to cover missing time (rest days, holidays, POA, etc.)
• They should be trained on when and how to use the “manual entry” and “ferry mode” functions
• Operators must check for missing mileage, unexplained gaps, and proper activity logs
• Regular spot checks should be carried out to ensure entries match shift and WTD records
Best practice includes:
• Providing a simple, illustrated guide on manual entries during induction
• Reviewing manual entries during infringement reviews
• Using tachograph software to flag missing mileage or inconsistent start times
• Keeping a log of any issues raised and retraining provided
At LDP, we help operators train their drivers and spot common tachograph mistakes before the DVSA does.
Manual entries might seem small, but missing them consistently can cause major problems.
✅ Want to improve your tachograph compliance or get help training your drivers?
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